ࡱ> U abjbjnn .aaY< < 4$x4llllGv:yC`wwwwwww$Xz}wGGGGGwllwIIIG.llwIGwIIsDul0ӲH;u&ww0$xau}H|}Luu8}+vdGGIGGGGGwwH|GGG$xGGGG}GGGGGGGGG< B ~: Model Bylaws for Local Sections The following are the Bylaws suggested by AIChE. Change these Bylaws to conform to the needs of your Section. Notes in italics and at the end of the model Bylaws are intended to guide you and are not intended to be in your final Bylaws. ______ Local Section Bylaws ARTICLE I Name This organization shall be known as the ____ (town, city, geographic area) Local Section of AIChE, hereafter referred to as the Section (or can use Sections abbreviated name throughout Bylaws instead). The Section is incorporated under the laws of the State of ____ as a non-profit organization (if applicable). See Notes HYPERLINK \l "b1_1_2_3_4"  1.1 thru HYPERLINK \l "b1_1_2_3_4"  1.4. ARTICLE II Objectives The objectives of this Section shall be those as stated in the Constitution and Bylaws of AIChE (hereafter referred to as the Institute). The _______Local Section of the AIChE does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. See Note  HYPERLINK \l "b2_1" 2.1. ARTICLE III Obligation to AIChE Section 1. The activities of the Section and its members are subject to the provisions in the Constitution, Code of Ethics, and By-Laws of the INSTITUTE. Section 2. The Section shall not have authority to act for or in the name of the INSTITUTE nor incur any financial obligation in the name of the INSTITUTE. ARTICLE IV Jurisdiction The boundaries of the Section shall consist of all of the following counties: _____. See Notes HYPERLINK \l "b4_1"  4.1 and HYPERLINK \l "b4_2"  4.2. ARTICLE V Membership Section 1. The membership of the SECTION shall be limited to Fellows, Senior Members, Members, and Student Members of the INSTITUTE and, optionally, Local-Only Members residing or engaged in business within the boundaries encompassed by the SECTION. See Note  HYPERLINK \l "b5_1" 5.1. Section 2. (Optional, but must include this section if choosing to allow Local-Only members) People qualified for membership in the INSTITUTE but who are not members may become Local-Only Members of the SECTION for a period not to exceed two years. During this period, it should be strongly encouraged by the section leaders that Local-Only Members will apply for one of the grades of membership in the institute. Section 3. All eligible members shall become members in good standing upon payment of prescribed annual SECTION dues. ARTICLE VI Dues Section 1. The fiscal year of the SECTION shall commence on January first and terminate on December thirty-first. See Note HYPERLINK \l "b6_1"  6.1. Section 2. The SECTION dues shall be set by a majority vote of the total voting membership of the Executive Committee. Any changes in the dues shall become effective on January 1st of each year along with the INSTITUTE dues. Section 3. Student Members of the INSTITUTE shall not be required to pay dues to the SECTION. See Note HYPERLINK \l "b6_1"  6.2 Section 4. The SECTION, not the INSTITUTE, shall be responsible for collecting the dues and tracking the individual records of Local-Only Members. ARTICLE VII Officers and Directors Section 1. The officers of the SECTION shall be Chair, Vice-Chair, Secretary, Treasurer, and the immediate Past Chair. In addition, the SECTON shall have ____ directors. See Notes  HYPERLINK \l "b7_1" 7.1 and  HYPERLINK \l "b7_2" 7.2. Section 2. All officers and directors must be SECTION Members in good standing, and they must be Fellows, SENIOR Members, or Members in good standing of the INSTITUTE See Note HYPERLINK \l "b7_3"  7.3. Section 3. The officers and directors shall hold office for one year. This does not preclude them from seeking the same office in consecutive years. The Vice-Chair shall serve as Chair-Elect of the SECTION and shall automatically succeed to the Chair. See Note HYPERLINK \l "b7_4"  7.3 & 7.4. Section 4. The Chair or if absent, the Vice-Chair or if absent, the Secretary or if absent, the Treasurer shall preside at all meetings of the SECTION. Section 5. The Chair shall be responsible for providing strategic directions and leadership in enhancing the effectiveness of the section toward meeting the goals of its members. Section 6. The Vice Chair shall serve as the chair of the Program Committee. See Note  HYPERLINK \l "b7_5" 7.5. Section 7. The Secretary shall keep a record of the proceedings of the Section. Section 8. The Treasurer shall be responsible for the collection and disbursement of all funds as authorized by the Executive Committee. The Treasurer shall prepare all financial reports required by the INSTITUTE, Internal Revenue Service and all other local, state and federal government agencies. See Note  HYPERLINK \l "b7_6" 7.6. Section 9. The Past Chair of the Section shall automatically be filled by the most recent Chair and shall serve for a one-year term. The Past Chair chairs the nominating committee. See Note  HYPERLINK \l "b7_7" 7.7. Section 10. Each Director shall chair at least one committee. Section 11. No Officer or Director shall hold more than one office at a time. Section 12. Officers and Directors may be impeached by a 2/3 majority vote of the Executive Committee. See Note  HYPERLINK \l "b7_8" 7.8. Section 13. Officers and Directors may be removed by a 2/3 majority vote of the members present at any monthly meeting. See Note  HYPERLINK \l "b7_8" 7.8. ARTICLE VIII Elections Section 1. Candidates can be selected by a Nominating Committee or by self-nomination. The Nominating Committee shall identify qualified candidates for each office of the Executive Committee at least two weeks before the election. An Officer or Director shall ascertain that members who are selected or self-nominated are qualified. Section 2. All voting members of the SECTION must be notified of the election, who the candidates are, and how to cast their ballot. Members must have a period of two weeks or more to review the candidates and cast their ballots. Section 3. Officers of the SECTION shall be elected by e-mail ballot, mail ballot, or internet ballot under procedures prescribed by the Executive Committee. The election of Officers and Directors shall take place before the end of the fiscal year. Section 4. Student Members and Local-Only Members may not hold office in the SECTION and may not vote in elections of Officers, Directors, or amendments to the Bylaws. Section 5. The Past Chair counts the ballots and validates that the votes are from members that are eligible to vote. The Chair shall validate the vote tally. If either the Chair or Past Chair cannot fulfill their duty, another Past Chair can be appointed to assume the responsibility. The Past Chair and Chair are not eligible to tally or validate the election if they are also on the ballot. Section 6. Candidates with the greatest number of votes cast shall be declared as duly elected. In the event of a tie, there shall be a run-off election between the two candidates with the highest number of votes. Section 7. Immediately following the election, the Secretary shall forward the names of the newly elected officers to the Membership Department of the Institute via the online officer update form. The SECTION Secretary will also announce the names of the newly elected to the SECTION Members. See Note HYPERLINK \l "b8_2" 8.1. Section 8. In case a vacancy occurs in any elective office, the Executive Committee shall appoint an eligible member of the SECTION in good standing to fill the unexpired term. The appointee shall assume all other responsibilities of the vacant office as specified in the bylaws. If a vacant office is unable to be filled by anyone, the remaining SECTION leaders must notify the Membership Department of the INSTITUTE. See Note 8.2 for example succession plans with recommended verbiage for Bylaws. ARTICLE IX Executive Committee Section 1. There shall be an Executive Committee consisting of the officers and directors of the SECTION. All officers and directors of the executive committee must pay INSTITUTE and SECTION dues during their term and be members in good standing. Section 2. The Past Chair is a member of the Executive Committee with voting privileges. Section 3. The quorum for a regular Executive Committee meeting shall consist of a majority of its total voting membership. See Note  HYPERLINK \l "b9_1" 9.1. Section 4. All proposals considered by the Executive Committee require majority vote by a quorum except as noted in the Bylaws (e.g., Amendments). This vote may be done electronically. Section 5. The Chair shall provide notice of the regular Executive Committee meetings to the committee members consisting of the time, location, and agenda not later than three days in advance of the meeting. Section 6. A special Executive Committee meeting may be called by the Chair or at the request of three or more members of the Executive Committee. A special Executive Committee meeting must be held within 14 days of the request for the meeting. The three-day advanced notice of the Executive Committee meeting is not required for a special Executive Committee meeting; however, if possible, the Secretary or Chair should provide advanced notice electronically of the meeting to all of the Executive Committee members. Section 7. The minutes from an Executive Committee meeting, budget, or Treasurers Report should be made available to any SECTION member in good standing upon request. ARTICLE X Committees Section 1. There shall be ___ (number) Standing Committees with each committee being overseen by an elected officer or director of the SECTION. Name the Standing Committees here. Chairs of the Standing Committees shall be appointed by the Section Chair. See Note HYPERLINK \l "b10_1" 10.1. Section 2. The duties of the Standing Committees shall be as follows: See Note 10.2. Section 3. The SECTION Chair may appoint any other ad hoc committees they consider necessary during the course of the year. Section 4. The services of any committee member may be terminated by the SECTION Chair with the approval of the Executive Committee, as noted in Article IX, Section 4. Section 5. Unless otherwise designated by the Executive Committee, the Chair is an ex-officio member of all committees. ARTICLE XI SECTION Meetings Section 1. There shall be at least two (2) meetings/events of the Section each year. The _________ Committee shall determine the date and place of the meetings. See Note  HYPERLINK \l "b11_1" 11.1. Section 2. A notice of each Section Meeting shall be sent to all Members of the Section at least ten days in advance of such meetings. This does not include Student Members. Section 3. There is nothing in these Bylaws that precludes SECTION Members from meeting to discuss operations or activities related to the SECTION and make suggestions to the Executive Committee. ARTICLE XII Order of Business At any meeting, any procedural question requiring a ruling not provided for in the Bylaws shall be decided in accordance with The Modern Rules of Order A guide for Conducting Business Meetings by Donald Tororice. See Note  HYPERLINK \l "b12_1" 12.1. ARTICLE XIII Indemnification/Liability Section 1. The SECTION shall indemnify each member of the Executive Committee to the fullest extent permitted by State Code. Any repeal or amendment of this Article shall be prospective only and shall not adversely affect any duty of the SECTION to indemnify the members of the Executive Committee existing at the time of such repeal or amendment. Section 2. To the fullest extent permitted by State or Federal Code, no member of the SECTION, officers, or members of the Executive Committee shall be personally liable for the acts of the SECTION, its Executive Committee, officers, or directors. ARTICLE XIV Signature Authority Section 1. Only the Chair and Vice-Chair have the authority to contractually obligate the Section within the limits prescribed by the Executive Committee. Section 2. The Chair, Vice-Chair, or Treasurer shall sign all checks by the SECTION. The Chair, Vice-Chair, or Treasurer shall endorse checks, drafts, notes and other negotiable instruments payable to the SECTION for collection or deposit. Stocks, bonds, or other securities owned by the SECTION may be sold or transferred upon signature of the Chair AND Secretary. The Chair or Treasurer shall sign all documents requiring to be filed with the Federal, State or local authorities. See Note  HYPERLINK \l "b14_1" 14.1 ARTICLE XV Amendments Section 1. The Executive Committee may propose an amendment(s) to the Bylaws by a two-thirds majority vote of the Officers and Directors. Section 2. The members of the Section shall be notified of the proposed amendment(s) by the same means of communication for announcing meetings. Members will have 30 calendar days after notice to provide their input including objections to the Executive Committee. If changes are significant, the process starts over permitting members to have another 30 calendar days to comment. The Career and Education Operating Council (CEOC) of the INSTITUTE shall be provided a copy of the proposed amendment when the members are notified. See Notes  HYPERLINK \l "b15_1" 15.1 and HYPERLINK \l "b15_2"  15.2. Section 3. After the comment period, the Executive Committee may vote to adopt the amendment by a two-thirds majority vote of the Officers and Directors. Section 4. A copy of the adopted Bylaws with the amendment highlighted shall be provided to the CEOC and AIChEs Local Sections Committee (LSC) for approval. See Note  HYPERLINK \l "b15_3" 15.3. ARTICLE XVIII Section Dissolution Section 1. Upon the dissolution of the Section, any assets or monetary instruments (such as: stock market accounts, bonds, etc.) remaining thereafter shall be conveyed to AIChE. Section 2. In the event that AIChE is not then in existence or is not then exempt under Section 501(c)(3) of the Internal Revenue Code of 1954, as amended, or under such successor provision of the Code as may be in effect at such time, the assets shall be conveyed to an organization dedicated to the perpetuation of objects similar to those of the AIChE and exempt under Section 501(c)(3) of the Internal Revenue Code of 1954 as amended or under such successor provision of the Code as may be in effect at such time. CERTIFICATE OF SECRETARY This is to certify that the foregoing is a true and correct copy of the Bylaws of the ____ Local Section and that such Bylaws were duly adopted by the Executive Committee. Dated: This is the Signature Date Signed Name____________________ Printed Name ____ Local Section, Secretary Notes:  HYPERLINK \l "a1_1" This Notes section is intended to augment instructions on how to create Bylaws for your Local Section. Do not include the notes section in your Bylaws. Notes in italics within the Bylaws are intended as instructions and the words in italics are not intended to be part of the draft Bylaws. The terms Local Section and Section are used interchangeably in the Bylaws and Notes. Requirements imposed by higher governing authorities (e.g., state law, national law) and requirements that are addressed in a sections charter (if applicable) should not also be included in the Bylaws lest the appearance be given that these rules can be changed. We encourage Local Sections to incorporate in their state (or applicable governing authority for non-US Local Sections). Contact your applicable state agency for assistance. Your state may have additional steps to incorporate as a non-profit. Some states have requirements that apply to you once you incorporate. Capture those requirements in another document (e.g., corporate charter). Draft the Bylaws so they do not conflict.  HYPERLINK \l "a2_1" Local Sections can adopt objectives that are different provided they are not in conflict with the INSTITUTE.  HYPERLINK \l "a4_1" If counties are split, be clear where the boundaries are.   HYPERLINK \l "a4_2" International (non-U.S.) sections should provide appropriate boundaries in lieu of counties.  HYPERLINK \l "a5_1" AIChE members that live within the boundaries are considered Local Section members regardless of whether they pay Local Section dues or not. Once they pay local section dues, they are considered a member-in-good-standing. Some states/jurisdictions require that all members be allowed to vote regardless of whether they are members in good standing.  HYPERLINK \l "a6_1" The fiscal year is defined by the Section. July 1 thru June 30 is common as is the calendar year January 1 thru December 31. Calendar year (January1 thru December 31) is preferred since it corresponds with the Institutes annual dues cycle. The dues rate for undergraduate students is at the discretion of the Local Section. Many Local Sections choose to charge $0 per year.  HYPERLINK \l "a7_1" Some Sections pattern their governance as a Board of Directors (BOD) instead of as an Executive Committee (as in these model Bylaws). For examples of Local Sections with BODs, look at Chicago, East Tennessee, and Delaware Valley Bylaws.  HYPERLINK \l "a7_2" The number of directors-at-large is at the discretion of each Section. If a Local Section has Subsections, Chairs of those Subsections should be included as here. If the Subsection Chairs are not called Directors, then identify the name of their position in the Bylaws. Any requirements for officers should be identified in the bylaws, if applicable. Some examples include: In some cases, typically a larger local section, the Chair shall have served at least two years on the Executive Committee before he/she is eligible to be Chair.  HYPERLINK \l "a7_3" Add any qualifications for any special directors such as <35 years for Young Professionals (YP) Director.  HYPERLINK \l "a7_4" The Section may have some directors and officers serve for more than one year. Some Local Sections have rolling elections such as half of the directors are elected one year and the other half the second and directors serve 2-year terms. The term of office and when they are elected is at the discretion of the Section. The sample text provided is solely an example.  HYPERLINK \l "a7_5" The responsibilities of the Chair, Vice-Chair, Secretary, Treasurer, and Past Chair can be elaborated on here. The Section may elect to keep a document of responsibilities separate from the Bylaws. This is at the discretion of the Local Section.  HYPERLINK \l "a7_6" International (non-US) Sections should identify the appropriate government entities here.  HYPERLINK \l "a7_7" If the most recent Chair does not fulfill his duties, the Section can fill this position similar to filling other vacancies on the Executive Committee.  The 2/3 majority is strongly recommended in these cases. However, if your section does not wish to follow this, the  HYPERLINK \l "a7_8" number of votes required to remove someone from office should be a challenge to obtain, but not insurmountable. For example, consider how many people vote in annual elections and double that number then round up. However, if there are a lot of votes cast, this example may not be appropriate (calculated number too high a challenge).  HYPERLINK \l "a8_2" For example, the Section  HYPERLINK \l "a8_2" can notify members by e-mail, local section meeting, and/or posting on the local section website. This section of bylaws should be written such that it needs the particular needs of your local section. Example succession plan 1: An appointee for the remaining term of the Vice-Chair shall be called Vice-Chair Protem, but shall not automatically succeed the Chair the following year. Rather, a new Chair shall be elected at the next annual election. The Vice-Chair Protem appointed as above shall assume all other responsibilities of the office of Vice-Chair specified in the Bylaws. Example succession plan 2: In the case of a vacancy, all positions elevate to the next level; Vice-Chair to Chair, Secretary to Vice-Chair, and so on. Specify if their terms are shortened or lengthened in this case.  HYPERLINK \l "a9_1" A quorum is required to pass a proposal. Typically a quorum is half plus one of the total number of voting members of the Executive Committee. This can be defined differently, which is more convenient for large sections with directors and officers too far away to meet for regular Executive Committee meetings. However, with e-mail, conference calls, and other means of communication, the preferred approach is to define quorum as stated in the model Bylaws. 10.1 A local section is not required to maintain standing committees or have standing committees.  HYPERLINK \l "a10_1" The number of Standing Committees is at discretion of each Local Section. Examples of Standing Committees in other local sections include Membership, Symposium or Workshop, Scholarship, Newsletter, and Awards. 10.2 Can keep this at a high level in the Bylaws and leave details in a separate document. Another option is to leave all descriptions in a separate document and remove this section of Bylaws.  HYPERLINK \l "a11_1" If your Section has a different committee that organizes the meetings for members, state that here. For smaller Sections this could be the Executive Committee.  HYPERLINK \l "a12_1" Parliamentary procedure is intended to provide a framework for conducting the meeting efficiently and fairly. Other parliamentary procedures may suit the needs of your Section better. Most organizations adopt Roberts Rules. The Standard Code of Parliamentary Procedure was designed for smaller organizations, less formal than Roberts and could work better for Local Sections. "The Modern Rules of Order - A Guide for Conducting Business Meetings" by Donald A. Tortorice is used by the INSTITUTE.   HYPERLINK \l "a14_1" Be specific as to who has signature authority. How many people sign is at the Sections discretion. 15.1  HYPERLINK \l "a15_1" Significant changes are those where the intent is changed. For example, editorial changes are not significant. If it is not obvious if the proposed change is significant, consider the expectations of your members. Also consult with the person that proposed the change.  HYPERLINK \l "a15_2" Every single means of communicating meeting announcements is not needed. E-mail and your web site are sufficient. 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